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Accounting & Benefits Coordinator

Buffalo, NYFull-time

Commercial Rooftop Solar | Education-Driven | Values-Based

About Buffalo Solar

About Us

Buffalo Solar is a leading commercial solar and energy solutions company serving businesses throughout the Northeast. We are seeking a detail-oriented Accounting & Benefits Coordinator to support accounts payable, payroll administration, employee benefits, and financial operations.

Position Summary

The Accounting & Benefits Coordinator is responsible for managing accounts payable, processing vendor payments, supporting payroll administration, coordinating employee benefits, and maintaining accurate financial records. This role works closely with company leadership, employees, vendors, and the outsourced accounting team to ensure timely payments and organized financial documentation.

Flexible work from home options available.

Compensation: $27.00 - $29.00 per hour

Key Responsibilities

  • Accounts Payable & Financial Operations
  • Review and process vendor invoices.
  • Prepare and execute weekly vendor payments.
  • Maintain accounts payable records and vendor files.
  • Collect and organize receipts, credit card documentation, and supporting financial records.
  • Monitor vendor statements and resolve billing discrepancies.
  • Maintain W-9s, insurance certificates, and vendor compliance documentation.
  • Assist management with financial reporting and information requests.
  • Coordinate with the outsourced accounting team, who perform reconciliations and financial statement preparation.
  • Payroll & Benefits Administration
  • Prepare payroll information and maintain employee payroll records.
  • Coordinate employee benefit enrollments, changes, and terminations.
  • Serve as the primary contact for employee benefit questions.
  • Reconcile monthly benefit invoices.
  • Coordinate annual open enrollment activities.
  • Human Resources & Administrative Support
  • Maintain employee files and onboarding documentation.
  • Track PTO and employee records.
  • Assist with onboarding and offboarding activities.
  • Maintain training and compliance records.
  • Support company administrative and finance-related communications.

Ideal Background

  • Qualifications
  • 2+ years of experience in accounts payable, bookkeeping, payroll, benefits administration, or accounting support.
  • Experience with QuickBooks Online preferred.
  • Strong proficiency in Microsoft Excel and Microsoft Office.
  • Excellent organizational and communication skills.
  • High attention to detail and ability to maintain confidentiality.
  • Preferred Qualifications
  • Experience administering employee benefits.
  • Experience working with outsourced accounting teams.
  • Experience in construction, renewable energy, or project-based industries.

What We Value

  • Buffalo Solar Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to any protected status under applicable law.
  • At Buffalo Solar, our mission is bold and crystal clear, power 1,000 businesses with clean, reliable solar energy by 2035. We specialize in commercial and industrial rooftop solar solutions that help companies cut operating costs, lock in predictable energy expenses, and meet long-term sustainability goals. Every project we deliver is designed to perform as a true business asset, driving savings, stability, and growth for decades to come. Founded in Buffalo, NY, Buffalo Solar was built from the ground up by Founder and CEO, Tyler Uebelhoer. With more than a decade of experience as an electrician and construction professional, Tyler recognized solar as the industry where he could make the biggest impact, not just for businesses, but for the economy and communities of Western New York. What started in his South Buffalo living room in 2015 has evolved into a modern solar development and EPC company serving organizations across New York, Pennsylvania, Massachusetts, Connecticut, New Jersey, and beyond. Over the past 10 years, Buffalo Solar has grown from a local startup into a trusted regional partner, yet our approach remains hands-on and personal. From the first consultation through post-installation support, we stay closely connected to every client to ensure their system is reliable, efficient, and built for long-term value. We care so deeply about the businesses we serve that we developed our own in-house 15-Year Peace of Mind Warranty, providing unmatched protection that separates us from the rest of the industry. Our vision is ambitious but simple, 1,000 businesses powered by Buffalo Solar by 2035. We have already come a long way from our beginnings in Western New York, and we are just getting started.
  • If you have a great work ethic, think well on your feet and you’re great with people, Buffalo Solar may be a great career move. Maybe you’ve been told you’re a super hero of installation or that you have better customer service skills than that gecko on the insurance company commercials, we’re a place where dedication and hard work pays off. Personal attributes we’re looking for: A keen eye for detail and more timely than a Swiss watch Stops at nothing to make sure the customer is happy Shows care and concern for the work you do and the people you work with Ability to take constructive criticism in stride and apply to improving Desire to grow personally and professionally
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Location
Buffalo, NY
Job Type
Full-time
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